Upload Guide
How to Upload Photos & Notes for Your Listing
After purchasing a SeaRei package, you'll get access to the Agent Command Center where you can create listings, upload photos, and add detailed per-photo notes. This guide walks you through the complete workflow from purchase to delivery.
Workflow overview: Buy a package → Get access to Agent Command Center → Create a new listing → Upload photos → Add per-photo notes → Submit for review & compliance check → Receive staged images in 24 hours.
Step by step
The Upload Process
1. Access Agent Command Center
After completing your purchase, you'll receive an email with a secure link to your Agent Command Center (dashboard). This is where you'll manage all your listings, track order status, and communicate with the SeaRei team. Bookmark this link for easy access.
2. Create New Listing
Click "Create New Listing" in your dashboard and fill in the property basics:
- Property address: Full street address
- MLS number: Your listing's MLS ID (if available)
- Target go-live date: When you need the staged images
- Board selection: Choose NWMLS (Washington) or REBGV (British Columbia) so we apply the correct compliance rules
3. Upload Photos
Use the batch upload feature to add all photos for this listing at once. We recommend:
- High resolution: At least 1920px wide for best staging quality
- Straight-on shots: Avoid extreme angles that distort room proportions
- Cover all key rooms: Living room, kitchen, primary bedroom, and any standout spaces
- Natural lighting: Avoid heavy filters or over-editing that makes the space look unrealistic
- Show defects honestly: Don't hide permanent issues—we'll stage around them while keeping them visible
4. Add Per-Photo Notes
For each uploaded photo, add detailed notes that guide our staging process. Include:
- Room name: e.g., "Primary bedroom – East-facing" or "Kitchen – main prep area"
- Priority: Mark which images are hero shots (e.g., "Hero image #1", "Secondary", "Supporting")
- Style direction: e.g., "Calm modern PNW, soft neutrals" or "West Coast Contemporary with warm wood tones"
- Must-haves: Specific furniture or props you want included (e.g., "Bed, two nightstands, small bench at foot of bed")
- Avoid: What NOT to add (e.g., "No art above bed, no floor plants, no coastal turquoise palette")
- Compliance constraints: Critical instructions like "Do NOT remove baseboard heater; do NOT hide outlet on left wall; do NOT change window size"
5. Submit for Review
Once all photos and notes are added, click "Submit for Review." Our team will:
- Review each image against NWMLS Rule 10i or REBGV "True Picture" standards
- Flag any requests that would violate compliance rules (we'll contact you to discuss alternatives)
- Stage your images with the style and furniture you specified
- Deliver original + staged pairs within 24 hours (standard turnaround)
- Include ready-to-paste MLS disclosure text with your delivery
Example
Per-Photo Note Template
Here's a well-structured note example that gives our team everything they need:
Room: Primary bedroom – East-facing
Priority: Hero image #1
Style: Calm modern PNW, soft neutrals
Must include: Bed, two nightstands, small bench at foot of bed
Avoid: No art above bed, no floor plants, no coastal turquoise palette
Compliance: Do NOT remove baseboard heater; do NOT hide outlet on left wall
Real example
Full Listing Example (8 Photos)
Here's how a complete Listing Pro package (8 images) might look with notes:
| Photo | Room & Priority | Style & Notes | Compliance |
|---|---|---|---|
| 1 | Living room Hero #1 |
Eastside Modern, warm neutrals. Must show sofa, coffee table, area rug. | Keep baseboard heater visible |
| 2 | Kitchen Hero #2 |
Clean, minimal. Key appliances visible. Avoid cluttered countertops. | Do not remove wall vent |
| 3 | Primary bedroom Hero #3 |
Calm PNW style, soft neutrals. Bed, nightstands, bench. | Keep window frame unchanged |
| 4 | Dining area Secondary |
Modern table, 4-6 chairs. Light, airy feel. | — |
| 5 | Bathroom Secondary |
Spa-like, minimal decor. Towels, small plant OK. | Do not hide small wall crack near mirror |
| 6 | Office/Den Supporting |
Home office setup: desk, chair, small bookshelf. | — |
| 7 | Guest bedroom Supporting |
Neutral, welcoming. Bed, side table. | — |
| 8 | Exterior Hero #4 |
Blue sky edit (complimentary). Natural, bright lighting. | Do not remove power lines or neighboring buildings |
Best practices
Bad vs Good Notes
Clear, specific notes help us deliver exactly what you need while staying compliant. Here are examples of vague vs. effective notes:
❌ Too Vague
"Make it nice"
This doesn't tell us what style you want, which room this is, or what compliance constraints exist.
✅ Better
"Living room – Hero image. Eastside Modern style with warm neutrals. Include sofa, coffee table, area rug. Avoid coastal colors. Do NOT remove baseboard heater on left wall."
Clear room ID, priority, style direction, must-haves, avoid list, and compliance constraint.
❌ Too Vague
"Stage the bedroom"
Which bedroom? What style? Any compliance issues to watch for?
✅ Better
"Primary bedroom – East-facing window. Calm modern PNW, soft neutrals. Must include: bed, two nightstands, small bench. Avoid: art above bed, floor plants. Compliance: keep window frame and baseboard heater unchanged."
Room identified, style specified, furniture list, avoid list, and compliance constraints all clear.
❌ Too Vague
"Fix the view"
This could mean anything—and might violate compliance if it means changing the actual view.
✅ Better
"Kitchen – Blue sky edit on exterior window view (complimentary). Keep actual view unchanged—do NOT add mountains or ocean that aren't there. Stage kitchen with modern appliances visible, minimal counter clutter."
Specific request (sky edit) with clear compliance boundary (don't change actual view).
Compliance first
Compliance Checklist Before You Upload
Before sending photos, make sure you're set up for a smooth, compliant staging process:
- Do not send only heavily edited photos. We need to see the real space, including any defects or permanent features.
- Make sure defects are still visible in at least one angle. If you have a wall crack, water stain, or baseboard heater, include it in your photos so we can stage around it without hiding it.
- Shoot all key rooms. Cover living, kitchen, primary bedroom, and any standout spaces that buyers will want to see.
- Avoid heavy filters. Natural lighting and realistic colors help us stage accurately.
- If you're unsure whether a request is allowed, mention it in your notes. We'll advise you or decline noncompliant requests to protect your license.
- Know your board's rules. NWMLS Rule 10i and REBGV "True Picture" have specific requirements—we'll apply the right checklist based on your board selection.
For a detailed internal compliance checklist, see our compliance kit documentation in the repository (docs/SEAREI_COMPLIANCE_KIT_CHECKLIST.md) for reference.
Common questions
Frequently Asked Questions
Single Listing: Up to 3 staged images per listing.
Listing Pro: Up to 8 staged images per listing.
Premium Bundle: 18 total staged images across up to 3 listings (you can distribute these as needed).
You can upload more photos than your package includes—we'll stage the number covered by your package, and you can upgrade if needed.
- Room identification: Which room is this? (e.g., "Primary bedroom – East-facing")
- Priority level: Is this a hero image or supporting?
- Style direction: What aesthetic are you aiming for? (e.g., "Calm modern PNW, soft neutrals")
- Must-haves: Specific furniture or props you want included
- Avoid list: What NOT to add (colors, styles, items)
- Compliance instructions: Critical constraints like "Do NOT remove baseboard heater" or "Keep window frame unchanged"